Graduate Student Travel Assistance Award

Application:
Graduate Student Travel Assistance Award Application

Applications for Graduate Student Travel Assistance are invited from currently enrolled University of Utah graduate students whose research or creative project has been accepted for presentation at a professional meeting. This assistance is contingent upon the applicant presenting at the meeting.

Applications must be received in The Graduate School prior to travel dates. Requests are considered up to a maximum of $400 and must be supported with a dollar-for-dollar match from university funds. Matching support must be from university funding sources, e.g., development, operation, service, research, etc. One award only will be made during each fiscal year (July 1-June 30) to any graduate student.

awardedflowchart

Student travel assistance funding can reimburse:

  • airfare/car mileage
  • ground transportation fares
  • lodging
  • abstract fees
  • conference registration fees

The assistance will not reimburse:

  • meals
  • per diem
  • society memberships
  • poster preparation fees.

Applications can be submitted any time after the student has submitted the abstract and has department support but must be received before the dates of travel. Applications are considered only for funds allotted to the month in which the travel occurs. In the event of a trip spanning the end of one month and the beginning of another, the first date of travel will be used to determine the month to which the application will be applied. Funding is granted on a first come, first served basis until funds for the month are exhausted. Those applications not awarded will be put on a waiting list for each month to be used in the event funding becomes available.

Incomplete applications result in delays in processing. Please check off each item below to verify that it has been included with your application. The Graduate Student Travel Assistance application must include:

  1. A completed application including the certification of eligibility to receive funding as a U.S. citizen or a citizen of another country who is lawfully present in the U.S.;
  2. A copy of the abstract or project description submitted for the meeting;
  3. A travel estimate for eligible expenses – you may use the online form found at the University of Utah Travel Department website;
  4. A single-page statement about the value of the meeting and presentation to your professional development as well as to the mission of your department or research lab.

Coordinators: Because travel requests in recent years have far exceeded funds available, The Graduate School requests departments or research units that can afford to support graduate student travel entirely on their own funds do so.

Effective July 1, 2013: When completing any reimbursements for awarded students, they must be sent to the Graduate School for signature approval. Any received by Travel Accounting without Graduate School signature will not be processed and will result in a delay.

For further information, please contact The Graduate School by phone at (801) 581-6925 or by e-mail at deborah.sabey@gradschool.utah.edu.

Please note that any awards not claimed by the department within 60 days of travel will be forfeited.

Funding Status by Month

This list is to be a reference only and, though we will do our best to update regularly, does not represent up to the minute data. Many wait listed applications are still funded.

July Waiting List January Available
August Available February Available
September Available March Available
October Available April Available
November Available May Available
December Available June Available