Graduate Records Office

Graduate Records Office
The Graduate School

Mailing address:
Graduate Records Office
201 S Presidents Circle Rm 302
Salt Lake City, UT 84112-9016

Phone: 801.581.7642
Fax: 801.585.6749
URL: http://www.gradschool.utah.edu

The Graduate Records Office maintains a permanent record of all activities relating to progress toward a graduate degree for each student who has an approved supervisory committee. Records are kept in accordance with policies and regulations established by the Graduate Council and the dean of The Graduate School.

The office does not keep records of students who register for graduate courses but are not formally admitted to a graduate program. For the following professional degree programs, student records are retained in their respective colleges: M.Arch., M.B.A., M.E., M.E.A., M.F.A. (except M.F.A. in creative writing), M.Mus., M.Acc., M.S.W., Pharm.D., J.D., LL.M., and M.D.

The Graduate Records Office verifies that students have completed all academic requirements for their degrees. In matters pertaining to the satisfaction of degree requirements, students and faculty deal directly with the Graduate Records Office, which maintains a close liaison with the dean of The Graduate School, the Admissions Office, the Registrar’s Office, and the departmental graduate student secretaries.

Student records held in the Graduate Records Office include required forms and information signed by department chairs, graduate directors, and members of supervisory committees. The file includes the required forms as well as records of changes made in a supervisory committee or program of study and miscellaneous data, reports, and memoranda relating to a student’s degree or program.

It is students’ responsibility to verify with their departments that all forms and information are filed in the Graduate Records Office in a timely manner.