Thesis Office

 

Expediting Your Manuscript


Policy for Expedited Submissions: Due to the large number of requests, students who wish to be considered for having their submissions expedited must provide the following:

  • A compelling reason for being expedited including detailed circumstances and when the degree is required
  • A letter from prospective employers or others requiring proof of degree conferral
  • A manuscript without major formatting or grammar errors

In order to ensure faster processing, you must follow these recommendations in the Handbook:

  • Only include first-level subheads in the Table of Contents
  • Only include Lists if you have under 25 figures/tables
  • Place figures and tables at the end of the chapter where they are first mentioned in the text

Again, being placed in the expedite pile does not guarantee that your manuscript will be processed in time for graduation.

Tips for Reducing Manuscript Processing Time


The Thesis Office has noticed an increase in basic grammar problems in submitted theses and dissertations. A manuscript that has many grammatical errors slows down the manuscript processing time for all students. Performing a basic grammar check before submission allows Thesis Editors to quality check manuscripts more quickly, speeding up the processing time for all manuscripts and returning your individual manuscript more quickly. There are many AI editing options available to students to reduce the number of grammar errors in their manuscripts. A few of these include: *

If you have already submitted a manuscript that you suspect has multiple grammar problems, it may be possible to replace your earlier submission with a cleaned-up version. Please email us at thesis@gradschool.utah.edu to explore this possibility.

*Please note that The Graduate School does not endorse or guarantee these products.

Handbook


A Handbook for Theses and Dissertations contains information on The Graduate School’s policies and procedures for preparing a thesis or dissertation, having it reviewed by the Thesis Editor, and uploading it as a PDF for electronic publication, which is the final requirement for graduation. The Handbook includes an explanation of the University of Utah format, examples of pages and forms, and a discussion of copyright issues.

 

Style Guides


A comprehensive list of department-approved style guides can be found here.

FAQ


The Graduate School maintains a list of frequently asked questions. This list is also available on the ProQuest website.

 

Calendar


Submission of a manuscript during a semester does not guarantee graduation in that semester. Factors that can result in not graduating include the following:

  • Unavailability of the student to participate in the ongoing editing process
  • Major formatting errors (see the Handbook)
  • Major problems with grammar, spelling, etc.
  • Manuscripts that have not been approved by the supervisory committee and department chair

Manuscripts submitted on the deadline but that have any of these problems will not be considered for that semester.

Please take these factors into account when planning defense and graduation dates.

The entire editing process can take 2 or more months to complete, so the earlier a manuscript is submitted, the better the student’s chance of graduating in the desired semester. 

However, students wishing to be considered for graduation in a specific semester must meet the dates in this calendar.

Semester Last day preliminary formatting submissions accepted Last day department-approved submissions over 200 pages will be accepted Last day department-approved submissions under 200 pages will be accepted to begin the format approval process Last day approved manuscripts will be accepted to begin the thesis release process
Spring 2018 February 16, Friday March 9, Friday March 16, Friday April 23, Monday
Summer 2018 June 1, Friday June 8, Friday June 15, Friday August 13, Monday
Fall 2018 October 5, Friday October 19, Friday  October 26, Friday December 3, Monday