Contents or Table of Contents
The table of contents follows the abstract (or dedication if one is used). The word CONTENTS (or TABLE OF CONTENTS) is placed 2 inches from the top of the page in all capital letters. Following a heading space, the table of contents begins. The table of contents, essentially an outline of the manuscript, lists the preliminary pages beginning with the abstract (page iii). It does not list a frontispiece, dedication, or epigraph if these are used, nor is the table of contents listed in the table of contents; these pages are, however, counted. The list of figures and list of tables, if used, are included (see the Table of Contents in this handbook for a sample using numbered chapters; see Figures 2.6, 2.7, and 2.8 for additional options).
All chapters or titled sections and all first-level subheadings of the manuscript are listed in the table of contents. It is not necessary and, in manuscripts with numerous second- and third- level subheadings, it is not recommended to list other than first-level subheadings. Beginning page numbers of each titled section listed are lined up with each listing by a row of evenly spaced, aligned period leaders. Page 1 begins the text. The numbers, titles, and subheadings of chapters or titled sections used in the table of contents must agree exactly in wording and capitalization with the way they appear on the actual page.
The table of contents reflects the relationship of the chapters and subheadings. Chapter titles appear in all capital letters, as do titles of appendices. First-level subheadings can be headline style (the first letter of all major words capitalized) or sentence style (the first letter of the first word capitalized). Subheadings are neither underlined nor italicized in the table of contents. If the table of contents continues on to a
second page, it begins 1 inch from the top of the page, and it is not labeled “Table of Contents Continued” (see the Table of Contents in this handbook for a sample). Main headings are followed by a double space in the table of contents; all subheadings are single spaced. The words “Chapters” and “Appendices” are used as referents only, printed once above the list of entries. The word “Chapter” or “Appendix” is not repeated with each entry.
List of Figures / List of Tables
The enumeration continues in sequence; no number appears on pages with main headings (those in all capital letters). A list of tables, a list of figures, a list of symbols, a list of abbreviations, or a glossary may be used. All lists follow the table of contents. The title is placed 2 inches from the top edge of the page in all capital letters: LIST OF TABLES. Following a heading space, the list begins. A list of tables or a list of figures is required if there are 5 to 25 entries. Lists with fewer than 5 entries or more than 25 are not recommended. It is not permissible to create a combined list of tables and figures. In a list, the word “Table” or “Figure” should be used as referents only, printed once above the list of entries. The word “Table” or “Figure” is not repeated with each entry (see the List of Figures and List of Tables in this handbook for a sample).
As noted for entries in the table of contents, the listing of tables and figures must agree exactly in wording, capitalization, and punctuation with the table title or figure caption. (An exception to this rule occurs if the table title appears in all capital letters on the table itself; table titles in the list of tables are not typed in all capital letters.) Capitalization in lists must be consistent and must agree with what is on the actual page in the text. Either headline style (the first letter of major words capitalized) or sentence style (the first letter of the first word capitalized) can be used; however, capitalization styles may not be mixed. In the case of long titles or captions, care should be taken to make the first sentence convey the essential description of the item. The first sentence alone then can be used in the list. Long captions may not be summarized.
The table or figure number begins at the left margin. The page on which each table or figure appears is listed at the right margin. As in the table of contents, the page numbers are lined up with each entry by a row of evenly spaced, aligned period leaders. If a table or figure occupies more than one page, only the initial page number is listed. If the title or caption of a table or figure appears on a part-title page preceding the table or figure, the page number in the list refers to the number of the part-title page.
If rather than using a list of symbols and abbreviations or a glossary you are introducing terms, symbols, or abbreviations in the text, then always introduce them upon their first occurrence in the document.
If a list continues to a second page, the second page of text begins 1 inch from the top of the page. The second page is not labeled “List of Tables Continued” or “List of Figures Continued.” Individual entries are single-spaced with a double space between each entry.