Graduate Diversity Council Executive Board

Application Deadline: September 23rd, 2019 by 5:00PM 

The Graduate Diversity Council (“the Council”) Executive Board (e-board) will be composed of master’s and doctoral students. All e-board members must be enrolled full-time in a graduate program at the University of Utah and have a minimum of 3.2 cumulative GPA. Every effort will be made to ensure the Council has equal doctoral/master’s representation, including representation from at least one of the following fields: STEM, humanities, social science, and professional programs.

Requirements and Expectations

All e-board members must have strong time management and organizational skills, good communication/interpersonal skills, take initiative, and possess knowledge of the challenges that historically underrepresented groups encounter in graduate education as well as an appreciation of their community cultural wealth.

The Council will meet at least once a month on campus but can meet more than once if needed.

The Graduate School Diversity Office will expect the Council to take an active role in the following:

  • Review and select awardees for the Graduate Diversity Enhancement Grant.
  • Meet with prospective graduate students visiting the U as part of the University Visit Program or Campus Visit for Diverse Scholars.
  • Collaborate on the creation of a Graduate Student Bill of Rights.
  • Serve as a sounding board to the Diversity Office (e.g. proposals submitted for external funding).

President

Eligibility:

  • Must be enrolled full-time in a Ph.D. program and in good academic standing.
  • Must have completed one full academic year of doctoral studies.
  • Able to articulate the importance and value of all fields (e.g. humanities, social science, STEM, professional programs).
  • Approachable and respectful.
  • Strong communication and advocacy skills; comfortable with speaking up and voicing the needs of graduate students.

Expectations:

Term: One-year minimum but no more than two years.

  • Run all e-board meetings in an efficient manner.
  • Promote an environment of respect and inclusion at all e-board meetings.
  • Ensure that the Council drafts a plan to involve perspectives/feedback from students in professional graduate programs, LGBTQ+, first-generation, graduate student parents, undocumented/DACA, including part/full-time employees pursuing a graduate degree.
  • Ensure that the Council has adopted the appropriate strategy and efforts to be transparent and to communicate effectively across the graduate student community. Monitor and assess the effectiveness of the public relations strategy.
  • Meet with the Assistant Dean for Diversity as necessary to advance the goals of the Council.
  • Keep and maintain organized records of your efforts in the role as President (e.g. notes observations to improve efficiency, ideas to improve the position, etc.), including any university/external contacts that have been made to advance the goals of the Council to include in a resource handbook for the next incoming President.

Vice President

Eligibility:

  • Must be enrolled full-time in a master’s (2nd year or later) or doctoral program (2nd year or later).
  • Able to articulate the importance and value of all fields (e.g. humanities, social science, STEM, professional programs).
  • Approachable and respectful.
  • Strong communication and advocacy skills; comfortable with speaking up and voicing the needs of graduate students.

Expectations:

Term: One-year minimum but no more than two years.

  • Run all e-board meetings in an efficient manner in the absence of the President.
  • When necessary, provide support to the President in needed ways to advance the goals/initiatives of the Council.
  • Ensure that the Council drafts a plan to involve perspectives/feedback from students in professional graduate programs, LGBTQ+, first-generation, graduate student parents, undocumented/DACA, including part/full-time employees pursuing a graduate degree.
  • Meet with the Assistant Dean for Diversity as necessary to advance the goals of the Council.
  • Keep and maintain organized records of your efforts in the role as Vice President (e.g. notes observations to improve efficiency, ideas to improve the position, etc.), including any university/external contacts that have been made to advance the goals of the Council to include in a resource handbook for the next incoming Vice President.
  • Ensure that the Council has adopted the appropriate strategy and efforts to be transparent and to communicate effectively across the graduate student community. Monitor and assess the effectiveness of public relations strategy with the Public Relations e-board member.

Secretary

Term: One-year minimum. Eligible to reapply with no max term limit.

Expectations:

  • Prepare detailed minutes for all e-board meetings and disseminate to all members of the e-board and the Assistant Dean for Diversity within one week of the conclusion of the meeting.
  • Upload minutes from e-board meetings to designed webpage.
  • Reserve appropriate conference room in a centralized location to hold e-board meetings.
  • Request agenda items from e-board and the Graduate Diversity School Office and prepare final agenda for all meetings. Disseminate agenda to all e-board members.

Budget Officer

Term: One-year minimum. Eligible to reapply with no max term limit.

Expectations:

  • Track all expenses related to the (proposed) work of the e-board in an appropriate budget spreadsheet or accessible software.
  • When proposing new initiatives, prepare a detailed/itemized budget and strong justification.
  • Keep and maintain organized records of your efforts in the role as Budget Officer (e.g. notes observations to improve efficiency, ideas to improve the position, etc.), including any university/external contacts that have been made to advance the goals of the Council to include in a resource handbook for the next incoming Budget Officer.

Public Relations

Term: One-year minimum. Eligible to reapply with no max term limit.

  • Lead the development of the Council’s public relations strategy to reach all graduate students who are from historically underrepresented groups, including those that represent varying social identities and roles (e.g. parents, part/full-time employees, etc.). This will include building relationships and an open line of communication with graduate student organizations, appropriate departmental/college organizations (e.g. WoCA, AADSI, Dream Center, QSOC, etc.).
  • Lead the development of the Council’s public relations strategy as it involves transparency and communication through various mediums (e.g. webpage, social media, e-newsletters, email to listserv, etc.) as appropriate to reach constituents.
  • At the request of the President, provide the necessary support to advance the goals/initiatives of the Council as they relate to public relations.
  • Assess and evaluate the effectiveness of public relations strategy and make improvements where necessary.
  • Keep and maintain records of efforts to include in a resource handbook for the next incoming Public Relations e-board member.
  • May or may not serve as the key spokesperson of the Council. This is will be an agreed upon decision between the President and the Public Relations e-board member.

College Representative (3 positions)

Term: One-year minimum. Eligible to reapply with no max term.

Expectations:

  • Engage in efforts to solicit the ideas, concerns, needs, and challenges of graduate students in programs affiliated with your college.
  • When necessary, provide support to the President in needed ways to advance the goals/initiatives of the Council.