Recent Adjustment in Graduate Student Travel Assistance Award Policy
Effective Date: July 1, 2017
The Graduate School’s Graduate Student Travel Assistance Award (GSTAA) program is designed to provide students the opportunity to present research accomplishments to the larger academic community. Graduate student research presentations provide practical experience in preparing and giving effective research presentations, thereby building broader research skills. The opportunity to attend a research conference also assists in the development of networking opportunities that may lead to future research and employment opportunities.
The Graduate School has recently reviewed its GSTAA policies in the context of maximizing the benefits of its limited available resources. In order to more fully fund individual requests and provide broader participation of graduate students across campus in GSTAA, the Graduate School will implement new policies for awarding these funds.
Effective July 1, 2017, graduate students will be eligible to receive one (1) GSTAA grant during their academic career at the University of Utah. The size of the GSTAA grant will increase, now providing up to $500 in matching funds. Awards may be given for presenting research papers or posters at meetings organized by professional societies, universities, institutes, or other academic organizations. Students attending conferences but not presenting posters or talks are not eligible.
If you already have received GSTAA funding prior to July, 1,2017, you are ineligible for an additional GSTAA award. If you applied for GSTA funds prior to July 1, 2017 and never received funding, or you are applying for the first time, you are eligible to apply for a GSTAA travel grant.
Inquiries regarding the GSTAA program and questions related to these changes can be directed to Rick (Manny) Solis at the Graduate School (801-585-0361, firstname.lastname@example.org).
Graduate Student Travel Assistance Award Policy
Applications for Graduate Student Travel Assistance are invited from currently enrolled University of Utah graduate students whose research or creative project has been accepted for presentation at a professional meeting. This assistance is contingent upon the applicant presenting at the meeting.
Applications must be received in The Graduate School prior to travel dates. Requests are considered up to a maximum of $500 and must be supported with a dollar-for-dollar match from university funds. Matching support must be from university funding sources, e.g., development, operation, service, research, etc. One award only will be made to any graduate student during their career as a graduate student.
Student travel assistance funding can reimburse:
- airfare/car mileage
- ground transportation fares
- abstract fees
- conference registration fees
The assistance does not reimburse:
- per diem
- society memberships
- poster preparation fees
- training programs
- mini courses
Applications can be submitted at any time after the student has submitted the abstract and has department support but must be received before the dates of travel. Applications are considered only for funds allotted to the month in which the travel occurs. In the event of a trip spanning the end of one month and the beginning of another, the first date of travel will be used to determine the month to which the application will be applied. Funding is granted on a first come, first served basis until funds for the month are exhausted. Those applications not awarded will be put on a waiting list for each month to be used in the event funding becomes available.
Online applications should be complete at the time they are submitted, if the application is missing any or part of the required information the application will not be submitted and it will return you to the start, the data previously entered will not be saved and you will have to restart the application. Please note: The online application system currently does not allow you to save and complete at a later time, please make sure you are ready to apply before you start the application process.
The Graduate Student Travel Assistance Award online application must include the following:
- A completed online application including the certification of eligibility to receive funding as a U.S. citizen or a citizen of another country who is lawfully present in the U.S.; certification is done on the application.
- A copy of the abstract or project description submitted for the meeting; copy and paste to the application.
- A travel estimates for eligible expenses; done on the application.
- A single-page statement about the value of the meeting and presentation to your professional development as well as to the mission of your department or research lab; type or copy and paste to the application.
- A copy of the acceptance letter or email showing you have been accepted to present at the conference or meeting needs to be forwarded to the verifications email shown at the end of the application process, or you may forward it to Manny Solis at email@example.com. Any applications received that do not have an acceptance confirmation on file will not be processed until The Graduate School receives it, this could cause a delay in your application being processed.
Coordinators: Because travel requests in recent years have far exceeded funds available, The Graduate School requests departments or research units that can afford to support graduate student travel entirely on their own funds do so.
Effective July 1, 2013: When completing any reimbursements (early or final) for awarded students, they must be sent to The Graduate School for authorized signature approval. Any reimbursement request received by Travel Accounting without The Graduate School authorized signature will not be processed and returned to the Department, this could cause reimbursement delays.
Forfeiture of Award: Funds awarded may only be used to pay for expenses directly related to the graduate student’s travel and registration. The Graduate School has the right to rescind the award if the graduate student cancels, does not attend, or fails to meet GSTAA qualifications. Refer to the award letter for the terms of the award.
Please note that any awards not claimed by the department within 60 days of travel will be forfeited.
If you have any questions please contact Rick (Manny) Solis at firstname.lastname@example.org or 801-585-0361.