Frequently Asked Questions

Frequently Asked Questions

Whom do I contact with questions about University of Utah format and electronic thesis and dissertation (ETD) submission?

Click here for contact information.

How do I produce the format required by the University of Utah?

The Handbook for Theses and Dissertations provides detailed information about process and formatting. Sample pages are available on The Graduate School website.

How can I get a preliminary format review of my thesis or dissertation?

Any time prior to your defense, you may submit a hard copy of the thesis or dissertation.

When do I submit my thesis or dissertation for Format Approval?

You may submit your thesis or dissertation for Format Approval by the Thesis Office only after the defense and after the final version is approved by the committee chair and department chair. Manuscripts submitted without departmental approval will be rejected. The signed (in ink) Supervisory Committee Approval form and Final Reading Approval form (download formaster’s students or for doctoral students) must be filed in the Thesis Office prior to submission of the thesis or dissertation for Thesis Office approval. Please specify the style guide (from the list of department-approved style guides) you followed to the Thesis Office. Manuscripts will be reviewed in the order in which they are received. Please allow 2 to 10 business days for review of manuscripts under 200 pages. Manuscripts with 200 pages or more may require up to 20 business days for review.

How do I know if my manuscript meets University of Utah requirements?

You will be notified by the Thesis Office if revisions are needed. Manuscripts with the following problems will NOT be reviewed for Format Approval:

  • Unacceptable font style and size
  • Incorrect margins (correct margins are 1 1/4 inches on the left and right and 1 inch on the top and bottom)
  • Inconsistent spacing of headings and subheadings
  • Large gaps in the text
  • Citations, references and textural stylistic choices such as treatment of numbers, abbreviations, etc. that do not conform to the department-approved style guide
  • Incorrect placement of tables and/or figures
  • Serious typographical and grammatical errors (evidence that the manuscript has not been proofread by the committee)

What are the deadlines for submission?

The Thesis Office calendar is available on The Graduate School website.

After I receive Format Approval, how do I get my document into PDF format?

You may use the converter available during submission or any of the campus or departmental converters. Additional information on converting documents to PDF, including LaTeX to PDF conversion, can be found on ProQuest’s website.

May I request a delayed release of my thesis or dissertation due to patent or copyright/journal publication concerns?

Yes, you may submit a request for up to two years.

Where can I obtain information about U.S. copyright law?

The Handbook for Theses and Dissertations contains a general description of U.S. copyright law. For more detailed information, go to http://tinyurl.com/uofu-copyright. The forms Permission to Quote Copyrighted Material (download for master’s students or for doctoral students) and Multiple Author Release (download for master’s students or for doctoral students) are available on The Graduate School website.

Will the Marriott Library continue to produce a bound hard copy for the departments?

No. Departments may produce their own hard copies or require that students provide a bound hard copy for them.

What are my options for producing bound hard copies for me and my department?

Several on- and off-campus self-publication and/or binding options are available. Please consult the Handbook for Theses and Dissertations for a listing of the options and prices.

How do I locate the published version of my electronic thesis or dissertation?

After your graduation, your thesis or dissertation will be available electronically at:

How may I verify that I have completed all requirements for graduation?

After the Thesis Office notifies you that the ETD was approved, you may monitor your graduation status by logging into the Campus Information System and clicking on the personal graduation information link.