TBP Important Dates
Below are the primary deadlines for the department coordinators. For a PDF version visit Comprehensive Chart for AY23. Additionally, many dates are based on deadlines and milestones as set by the Office of the Registrar.
|Deadline||Fall 2022||Spring 2023||Summer 2023|
|TBP portal open for student entry||July 11, 2022||November 28, 2022||April 3, 2023|
|Estimated first TBP conditional posting||August 15, 2022||January 3, 2023||May 9, 2023|
|Suggested ePAF processing deadline||August 9, 2022||December 22, 2022||May 8, 2023|
|First day of classes||August 22, 2022||January 9, 2023||May 15, 2023|
|Tuition due by 4:45pm (also add/drop deadline)||September 2, 2022||January 20, 2023||May 24, 2023|
|Campus census - portal closes at 3:00pm||September 12, 2022||January 30, 2023||June 5, 2023|
|Signed signature page due by email by 5:00pm||September 19, 2022||February 6, 2023||June 12, 2023|
|Student insurance payments due||September 26, 2022||February 13, 2023||N/A: No summer GSHIP|
|Mid-semester TBP report review||October 9, 2022||March 5, 2023||July 5, 2023|
|Last conditional TBP processing of semester||January 9, 2023||May 23, 2023||August 23, 2023|
|TBP final calculation (actual support)||January 12, 2023||May 26, 2023||August 28, 2023|
|Overrides/corrections due by 5:00pm||January 23, 2023||June 7, 2023||September 6, 2023|
The tuition benefit portal opens in CIS for student entry approximately six weeks prior to the first day of classes of each semester. Coordinators are encouraged to enter students as early as possible, which ensures continuation of insurance benefits, but should only be entered when assistantship contracts are signed and fellowship offers accepted.
Estimated First TBP Conditional Posting
The first day that conditional tuition benefits are applied to student’s tuition bills; tuition benefit disbursement process is then run each business day thru the end of the semester. Coordinators are encouraged to follow up with any student who has not signed their TBP agreement or enrolled appropriately, to encourage their students to review their bills to ensure that benefits are correct, and for coordinators to elevate any necessary issues to the Office of Fellowships & Benefits (firstname.lastname@example.org).
Suggested ePAF Processing Deadline
Assistantship (TA, GT, GR, and RA) ePAFs should be completed by HR by this date to ensure job records are complete and earnings begin on the first day of the semester payroll period (Fall – August 16, Spring – January 1, and Summer – May 16).
First Day of Classes
First day of classes for the semester.
Tuition bill payment is due by 4:45pm, whether paid by the student or department. Should students have an outstanding balance after this deadline, they may incur a late fee; if benefits have not posted due to students not signing or enrolling appropriately, they may risk classes being dropped. This is also the deadline for adding/dropping classes; any classes removed from active enrollment after this day will be considered a withdraw, which TBP will not cover and the student will have the responsibility to pay.
Insurance Payments Due
This is the day that the student’s portion of the subsidized graduate student health insurance fee (applied to their tuition bill) is due. The 20% premium is added to the student’s university bill after the campus census.
This is the day enrollment registration is conducted; the tuition benefit portal will close at 3:00pm. As the portal closes on this day, it is also the last day to print the signature page. Any requests for late adds to tuition benefit after this day should be submitted by the department through a petition.
Signature Page Deadline
Ensuring that all TBP entries are correct, the signature page should be signed by the department chair/school director and submitted (in PDF form) by email to email@example.com by 5:00pm.
Mid-Semester Report Review
Review TBP report to ensure that students are on-track to maintain their benefits, and attend to any error messages. A midsemester review of the report is expected of coordinators; however, coordinators are encouraged to review reports monthly.
Last Conditional TBP Processing
After the final paycheck of the semester, a conditional processing will be ran one last time in order for the final paycheck to populate in actual support prior to the final calculation. This will allow coordinators the opportunity to address concerns and request overrides before the final calculation and a potential reduction or loss of tuition benefits.
Final TBP Calculation
Final calculation for tuition benefit, where all benefits are finalized and based on actual support (as opposed to conditional). Should a student not meet the minimum support or other eligibility requirements, their tuition benefit may be reduced or removed, resulting in a possible tuition bill and registration/transcript hold. Coordinators are encouraged to run their reports at this time to identify any need for overrides/corrections.
Any final adjustments to student’s tuition benefit record for the semester are due
to firstname.lastname@example.org by
5:00pm with any relevant documentation. There is no guarantee that an override after this date can be processed, and such requests will require a letter from their department chair or director of graduate studies