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Early Career Professional Development Program

First and second-year graduate students can apply for Graduate School funds to attend academic workshops or training opportunities without any presentation requirements. This competitive financial award can help early Graduate students gain skills and backgrounds that will be important for their future research and creative activities.

Students receiving the ECPDP are expected to actively participate in their proposed training. Those applying for the ECPDP will need to demonstrate their intent to participate through proof of workshop registration, training registration, or other documents.

Students who receive an ECPDP award who pursue their Ph.D. degree will still be eligible for the GSTAA starting in the third year of their Ph.D. program. The GSTAA requires that the student requesting travel funds be fully accepted as a presenter in the proposed conference before funds are awarded.

 

Application Process


  1. The applicant will submit their application through the Grad School Travel Awards Portal and provide any other information needed; this depends on the application type.
  2. After submitting an application, the department travel coordinator will need to review and approve the application, as well as provide any information needed (travel number, department match, chartfield, etc.).
  3. After the department coordinator has approved, the application will be sent to the department chair for their approval.
  4. Lastly, the application will go to the Graduate School for final approval.

Every application will need to be approved by all three parties before the student is awarded any funds.

Early Career Professional Development Program Policy

While University travel is restricted, the Grad School is offering a virtual option for the ECPDP award. The policies for the Virtual ECPDP will be similar to those of the VCA. The differences will be noted in this section.

Eligibility

In-Person ECPDP

Applications must be submitted to The Graduate School prior to travel dates. This award is for up to a maximum of $500 and must be supported with a dollar-for-dollar match from university funds. Matching support must be from university funding sources, e.g., development, operation, service, research, etc. This is a one-time award, meaning graduate students are only eligible to receive this award once during their graduate career.

 

Virtual ECPDP

Applications must be submitted to The Graduate School prior to the event date. This award is for up to a maximum of $200. This award does not require a dollar-for-dollar match from university funds.

The Early Career Professional Development Program online application must include the following:

  1. A completed online application including the certification of eligibility to receive funding as a U.S. citizen or a citizen of another country who is lawfully present in the U.S.; certification is done on the application.
  2. An estimate for eligible expenses; done on the application.
  3. A single-page statement about the value of attending the event for your professional development.
  4. Documentation that states that you will be actively participating in a workshop, mini-course training, or any professional development activity. Any applications received that do not have this documentation on file will not be processed until The Graduate School receives it, this could cause a delay in your application being processed.

 

In-Person Reimbursement

ECPDP funding can reimburse:

  • airfare/car mileage
  • ground transportation fares
  • lodging
  • abstract fees
  • conference registration fees

 

ECPDP does not reimburse:

  • meals
  • per diem
  • society memberships/membership fees
  • poster preparation fees
  • training programs
  • mini courses

 

Virtual Reimbursement

ECPDP funding can reimburse:

  • conference registration fees
  • abstract fees

 

ECPDP does not reimburse:

  • society memberships/membership fees
  • poster preparation fees

 

Receipts can be sent to Sabrina Smith | Sabrina.d.smith@utah.edu

Reimbursements will be processed after the student has attended the approved conference.

 

Student reimbursement:

If the student requires reimbursement directly, the Grad School will process an ePR. This reimbursement will go through Accounts Payable; if the student has a direct deposit set up, the reimbursement will appear via direct deposit. Otherwise, the reimbursement will appear via paper check and will be sent to the campus address on file associated with the student. To set up direct deposit or check/change campus address, please reach out to Accounts Payable at ap@admin.utah.edu or (801) 581-6976.

 

Department reimbursement:

If the department requires reimbursement, the Grad School will process an eJournal. The department coordinator should have included a Chartfield in the online application. The Grad School will confirm the Chartfield and process the eJournal once the student has attended their conference and we have received a copy of the registration receipt/invoice.

 

Note: When completing any reimbursements (early or final) for awarded students, they must be sent to The Graduate School for authorized signature approval.

Forfeiture of Award: Funds awarded may only be used to pay for expenses directly related to the graduate student’s registration. The Graduate School has the right to rescind the award if the graduate student cancels, does not attend, or fails to meet ECPDP qualifications. Refer to the award letter for the terms of the award.

Please note that any awards not claimed within 60 days of event will be forfeited.

Travel Awards Web Portal

Once you have applied, you can follow the progress of your current and future applications at any time on the Portal.

Travel Portal Login

Questions? Contact Sabrina Smith at sabrina.d.smith@utah.edu | (801) 581-7642

Last Updated: 8/17/21