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Graduate Student Travel Assistance Award

Graduate Student Travel Assistance Award (GSTAA) is designed to provide students the opportunity to present research accomplishments to the academic community. The opportunity to attend a conference gives networking opportunities that may lead to future research and employment opportunities.

Students are not allowed to receive more than one travel award per fiscal year (July 1 – June 30). This includes all Grad School awards (GSTAA, ECPDP, & VCA).

Funds are awarded on a first-come, first-serve basis. If there are no more funds available for the month of your event, your application could be waitlisted.

 

Application Process


  1. The applicant will submit their application through the Grad School Travel Awards Portal and provide any other information needed; this depends on the application type.
  2. After submitting an application, the department travel coordinator will need to review and approve the application, as well as provide any information needed (travel number, department match, chartfield, etc.).
  3. After the department coordinator has approved, the application will be sent to the department chair for their approval.
  4. Lastly, the application will go to the Graduate School for final approval.

Every application will need to be approved by all three parties before the student is awarded any funds.

Graduate Student Travel Assistance Award Policy


Eligibility

  • Actively enrolled in U Master’s, Ph.D., and professional students.
  • Show verification that your abstract has been accepted to present at the conference you are attending.
  • Receive dollar-for-dollar match from university funds (maximum $500).
  • Applications must be submitted to the Graduate School before the travel dates.

This is a one-time award, meaning graduate students are only eligible to receive this award once during their graduate career.

The Graduate Student Travel Assistance Award online application must include the following:

  1. A completed online application including the certification of eligibility to receive funding as a U.S. citizen or a citizen of another country who is lawfully present in the U.S.; certification is done on the application.
  2. A copy of the abstract or project description submitted for the meeting; copy and paste to the application.
  3. Travel estimates for eligible expenses; done on the application.
  4. A single-page statement about the value of the meeting and presentation to your professional development as well as to the mission of your department or research lab; type or copy and paste to the application.
  5. A copy of the acceptance letter or email showing you have been accepted to present at the conference or meeting needs to be forwarded to the verifications email shown at the end of the application process. Any applications received that do not have an acceptance confirmation on file will not be processed until The Graduate School receives it, this could cause a delay in your application being processed.

 

Reimbursement

GSTAA funding can reimburse:

  • airfare/car mileage
  • ground transportation fares
  • lodging
  • abstract fees
  • conference registration fees

 

GSTAA does not reimburse:

  • meals
  • per diem
  • society memberships/membership fees
  • poster preparation fees
  • training programs
  • mini-courses

 

Note: When completing any reimbursements (early or final) for awarded students, they must be sent to The Graduate School for authorized signature approval.

Forfeiture of Award: Funds awarded may only be used to pay for expenses directly related to the graduate student’s travel and registration. The Graduate School has the right to rescind the award if the graduate student cancels, does not attend, or fails to meet GSTAA qualifications. Refer to the award letter for the terms of the award.

Please note that any awards not claimed by the department within 60 days of travel will be forfeited.

Travel Awards Web Portal

Once you have applied, you can follow the progress of your current and future applications at any time on the Portal.

Travel Portal Login

Questions? Contact Sabrina Smith at sabrina.d.smith@utah.edu | (801) 581-7642

Last Updated: 8/17/21